Accounting and payments in IDEO — automation for travel agencies and visa companies

Accounting and payment processes at IDEO

IDEO Travel Software GmbH offers a modern accounting and payment automation system for visa companies, travel agencies, and tour operators. The solution allows you to keep records, control finances, and process payments in a single integrated system, minimizing errors and speeding up work.

Accounting: automation and accuracy

The IDEO accounting system provides complete control over financial flows and simplifies accounting work.

Accounting for financial transactions

Automatic registration and analysis of transactions: expenses for visas, tours, services, etc.

Payment and account management

Quick invoice generation, payment deadline monitoring, tracking of obligations to partners.

Reporting and analytics

Generation of detailed reports for project performance evaluation and budget planning.

Accounting module features in IDEO

Account management
Invoice Management
Payments and Payment Methods

Account management

Maintaining accounts (main, settlement, creditor, debtor)
→ Allows you to manage all types of accounts in one place, ensuring transparency and control.
Automatic linking of postings to accounts
→ Reduces manual work, minimizes errors, and speeds up data processing.
Viewing balances and account movements
→ Provides a complete overview of the company’s financial position in real time.

Invoice Management

Handling incoming and outgoing invoices
→ Simplifies the control of settlements with clients and suppliers.
Automatic reading and archiving of invoices (including PDF upload)
→ Saves time on data entry and document storage.
Supplier status tracking (open, paid, canceled)
→ Helps monitor obligations and avoid penalties for late payments.

Payments and Payment Methods

Support for multiple payment methods (bank transfer, PayPal, credit cards, etc.)
→ Provides clients and partners with convenient payment options.
Automatic reconciliation with open items (OPOS)
→ Simplifies payment tracking and eliminates discrepancies.
Partial and split payments
→ Offers flexibility in payments, useful for installments or multi-component invoices.

Advantages of IDEO for accounting

The advantages of IDEO for accounting include significantly faster document processing, a substantial reduction in errors thanks to automation, full integration with CRM and other system modules, and convenient control of all financial processes in a single interface that can be scaled to suit the needs of travel companies of any size.

Bank Integration
Batch and Working Accounting
Import and Export

Bank Integration

Import of bank statements (SEPA, MT940, CAMT)
→ Automates data import and saves time.
Automatic matching of bank transactions
→ Eliminates manual checks and accelerates accounting processes.
Managing multiple bank accounts
→ Enables accounting across different banks and currencies.

Batch and Working Accounting

Batch processing of accounting entries
→ Speeds up the entry of large volumes of transactions.
Using working accounts for control and adjustments
→ Allows corrections without affecting main accounts.
Transfer of data to main accounting
→ Ensures accurate exchange and integration with the core system.

Import and Export

Export of data in DATEV format for accountants and tax advisors
→ Simplifies cooperation with external auditors and tax authorities.
Import of payroll and external account data
→ Automates integration with HR and third-party services.
Flexible interfaces for external systems
→ Ensures scalability and smooth integration.

Document Management
Reporting and Control
Automation

Document Management

Centralized storage of invoices and primary documents
→ Prevents document loss and improves search convenience.
Linking documents to accounting transactions
→ Makes accounting more transparent and understandable.
Electronic archive for tax and audit checks
→ Facilitates audits and reduces stress during inspections.

Reporting and Control

Lists of open accounts (debtors/creditors)
→ Provides full visibility of outstanding receivables and payables.
Turnover and balance reports for selected periods
→ Enables analysis of business dynamics.
Analytics on income, expenses, and liquidity
→ Supports strategic decision-making.

Automation

Automatic recognition and linking of invoice data
→ Speeds up document processing and reduces errors.
Support for recurring payments (rent, insurance, telecom services)
→ Saves time on repetitive expenses.
Reminders for upcoming and overdue payments
→ Helps avoid delays and penalties.